Keeping in good with the PO? or respect your institution's best interests?

April 10, 2012

There’s a lot of paranoid insanity over at writedit’s blog these days, which is a mixed bag. On the one hand, I’m glad so many folks are finding some place online to ask their questions about the NIH process. It can be maddeningly opaque to the newcomers at times and having been there myself, I sympathize. On the other hand….some of the questions make me really question whether these people can possibly be capable of running a lab with such cluelessness.

Then there are the questions that are initially maddening but on reflection are worth discussing. This may or may not be one of them. One JaneyC asked:

My NIH R15 grant proposal got a score of 20 recently. The payline was 24 in the September 2011 and January 2012. The PO was very positive that I will be awarded the R15 in June. The problem for me is that I have accepted a job offer from a top research one university which is not eligible for R15. My last day of employment is late August at the present institution. I met the grant officer in the current institution, and she suggested me not to inform NIH at this moment. Rather she will contact NIH after the council meeting for funding in June, and try to switch PI for this grant. Should I contact the PO in June and explain my situation? I just want to make good connection with the PO for future funding opportunities. Thanks a lot.

Now let us all remember the mantra….a grant is awarded to the institution, not to the PI. It is their award, not “your” award. And it is most certainly in the interests of the University not to queer the deal in any way. That means, “let’s not rock the boat” when the NIH appears ready to fund a given award.

In this case, it would appear that the grant should issue as a July 1 start. So technically the University could accept the award with “JaneyC” as the PI, get it started and one month later say “Whoops, the PI is leaving. We propose elevating the co-PI or co-I (or some other local investigator) to the PI slot on this grant”. The thinking here is that a done-deal award is much less likely to be pulled back.

I would make that assumption myself. Always better to let the grant fund and then ask to swap out personnel later, if you ask me. The R15 is a bit weird but if it were an R01, wel I’ve seen some serious kickback when an institution proposes swapping PIs prior to award. Enough so that if the University can credibly try to let on that they have no idea the PI was leaving when they accepted the award, it’s worth doing.

but the original PI has concerns:

I just want to make good connection with the PO for future funding opportunities.

Indeed. Technicalities are all well and good but if you’ve read my ramblings over the years, you know good relationships with Program Officers can mean a lot. Like, the difference between “sorry” and an out-of-order pickup of your grant application that juuuuuuuust missed the payline. That’s important.

The PO could be annoyed at the University under the above strategy for two reasons. One, just a generic annoyance at the lack of courtesy. It seems like better manners to inform the PO about anything major that will affect the award at the earliest possible convenience. A sort of “just in case you wanted to weigh in” kind of thing. Especially given that the R15/AREA mechanism is so focused on the University itself…the risks seem low that the PO would be bothered. The second reason could be if the PO really does have an issue related to the PI of the application. They are (I surmise) well within their rights to complain about University shenanigans expressing the full force of their “rights” with respect to the award. The PO might just block the funding of the award.

Now given that, what are the odds the PO would be annoyed with the PI in a case like this. If s/he doesn’t bother to pick up the phone and inform the PO of the imminent departure. Now again, we have to reflect that this is a grant which cannot be transferred to just any other institution, unlike the R mechanisms. So it wouldn’t be quite so weird, right? The application’s PI might be justified in simply walking away with no further comment. Especially after being told directly by the University contracts and grants people not to call the PO. This gives the original PI a nice little excuse after the fact. After s/he’s arrived at NewU and the R15 has been awarded to OldU and all that.

I’m thinking that you, the PI, keep your own counsel in a case like this.

No Responses Yet to “Keeping in good with the PO? or respect your institution's best interests?”

  1. Susan Says:

    I …. don’t know. The money is awarded to the institution, and that changes things here, yes. But (to elaborate on your point 1) the PO is looking out for her portfolio, and is probably looking to see that the proposed work gets done. So aside from University shenanigans, the PO could possibly doubt the sincerity or commitment of the PI in question here towards the Science.

    The timing here is just past the point where the PI can credibly say “well it all happened so last-minute” after Council meets.

    Honestly, I think I might err on the side of looking out for #1. Especially as there’s no opportunity to run with the money.


  2. dude this post could have been like three sentences. not your usual logorrhea


  3. fubarator Says:

    Is there any possibility to keep an affiliation with the previous school? Visiting prof, adjunct researcher, distinguished poobah, whatever would allow you to run a grant there…depends on local rules. I wonder if that is going on in those papers where an author has three different affiliations listed after their name.


  4. arrzey Says:

    This falls into my basket of bad shenanigans. My experience – the PO will be pissed, and the PI name will associated with the pissedoffedness.

    While the grant does belong to the Institution, they need to make a good case about doing the work without the PI of record.

    Fubarator – it’s always nice to be funded, but this strategy absolutely defeats the purpose of the mechanism. I suspect that the folks at the area-eligible Uni’s which often lack much of the support of MRU’s, let alone the intellectual atmosphere and teaching load that goes on at the MRU’s, would be really irritated to see that money going to someone who is truly employed at at Big Time Place.

    Honor – doing the right thing, even when it hurts.


  5. fubarator Says:

    Yes, an affiliation in name only is a scam. We have a lot of rules about who can run grants because of things like that and they probably don’t always work.
    But if the person keeps a meaningful affiliation with the school, and can run a grant and advise students that remain there, the old school gets some overhead, and stipends/tuition for whatever students didn’t pack up & leave, and the structure of the team doesn’t get turned upside down–which affects a coPI’s other projects. The old school also gets its name on many more publications. If done well I think it could make the best of a disrupted situation.


  6. Eli Rabett Says:

    Remember, the PO has to defend her portfolio. In this case Eli would recommend, consult with the Co-Is, see if they can/want to handle the work, if so create a new statement of work, identify who would be the new PI, and go to the PO and explain what has happened and the proposed changes, leaving this in her hands.


  7. Cycloproffe Says:

    Been there and dealt with this exact situation. I spoke with PO and people at new (non-AREA) institution. Told PO I was leaving, PO suggested resubmitting through new institution as RO1. Deanoids at former institution were not so happy but PO has been very helpful and RO1 is now funded.


  8. Drugmonkey Says:

    Huh. Thanks for sharing that experience.


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

%d bloggers like this: